Manage permissions and access rights for greater security

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Manage permissions and access rights for users

SharePlace screen

SharePlace allows you to collaborate with people inside and outside your organization. It is therefore important to be able to control what each user can and cannot do with the data you share in your collaboration space.

SharePlace permissions allow you to set specific access rights for each shared folder. For example, you can share the preview of a document to an external person without allowing them to edit or download the document.

SharePlace screen

Comparative table of permissions

Here are details of the different permissions you can grant on a shared folder: administrator, editor, author, and reader.

Administrator

Editor

Author

Reader

Folders permissions

View the contents of shared folders

Blue Dot
Green Dot
Orange Dot
Dark Blue Dot

Create, rename, move folders and subfolders

Blue Dot
Green Dot
Orange Dot

Leaving a folder and subfolder

Blue Dot
Green Dot
Orange Dot

Delete folders and subfolders

Blue Dot

Members permissions

View folder members and their rights

Blue Dot
Green Dot
Orange Dot

Invite members to join folders

Blue Dot
Green Dot
Orange Dot

Change the access rights of other members

Each right allows you to assign its level of right or lower levels

Blue Dot
Green Dot

Remove members from a folder

Blue Dot

Documents permissions

View a shared document

Blue Dot
Green Dot
Orange Dot
Dark Blue Dot

Open the document in its software and export

Blue Dot
Green Dot
Orange Dot

Add, edit, approve, share by email

Blue Dot
Green Dot
Orange Dot

Delete

Blue Dot
Green Dot

Thread permissions

View content of collaboration threads

Blue Dot
Green Dot
Orange Dot
Dark Blue Dot

Create, rename, move threads

Blue Dot
Green Dot
Orange Dot

Delete

Blue Dot
Green Dot

Collaboration permissions

Add and delete messages

Blue Dot
Green Dot
Orange Dot

Add and delete attachment files

Blue Dot
Green Dot
Orange Dot

Tasks permissions

Set and change an owner

Blue Dot
Green Dot

Set and change a due date

Blue Dot
Green Dot

Approve

Blue Dot
Green Dot

Delete

Blue Dot
Green Dot
  • Administrator

    Folders permissions

    Blue Dot View the contents of shared folders

    Blue Dot Create, rename, move folders and subfolders

    Blue Dot Leaving a folder and subfolder

    Blue Dot Delete folders and subfolders

    Members permissions

    Blue Dot View folder members and their rights

    Blue Dot Invite members to join folders

    Blue Dot Change the access rights of other members

    Blue Dot Remove members from a folder

    Documents permissions

    Blue Dot View a shared document

    Blue Dot Open the document in its software and export

    Blue Dot Add, edit, approve, share by email

    Blue Dot Delete

    Thread permissions

    Blue Dot View content of collaboration threads

    Blue Dot Create, rename, move threads

    Blue Dot Delete

    Collaboration permissions

    Blue Dot Add and delete messages

    Blue Dot Add and delete attachment files

    Tasks permissions

    Blue Dot Set and change an owner

    Blue Dot Set and change a due date

    Blue Dot Approve

    Blue Dot Delete

  • Editor

    Folders permissions

    Green Dot View the contents of shared folders

    Green Dot Create, rename, move folders and subfolders

    Green Dot Leaving a folder and subfolder

    Green Dot Delete folders and subfolders

    Members permissions

    Green Dot View folder members and their rights

    Green Dot Invite members to join folders

    Green Dot Change the access rights of other members

    Green Dot Remove members from a folder

    Documents permissions

    Green Dot View a shared document

    Green Dot Open the document in its software and export

    Green Dot Add, edit, approve, share by email

    Green Dot Delete

    Thread permissions

    Green Dot View content of collaboration threads

    Green Dot Create, rename, move threads

    Green Dot Delete

    Collaboration permissions

    Green Dot Add and delete messages

    Green Dot Add and delete attachment files

    Tasks permissions

    Green Dot Set and change an owner

    Green Dot Set and change a due date

    Green Dot Approve

    Green Dot Delete

  • Author

    Folders permissions

    Orange Dot View the contents of shared folders

    Orange Dot Create, rename, move folders and subfolders

    Orange Dot Leaving a folder and subfolder

    Orange Dot Delete folders and subfolders

    Members permissions

    Orange Dot View folder members and their rights

    Orange Dot Invite members to join folders

    Orange Dot Change the access rights of other members

    Orange Dot Remove members from a folder

    Documents permissions

    Orange Dot View a shared document

    Orange Dot Open the document in its software and export

    Orange Dot Add, edit, approve, share by email

    Orange Dot Delete

    Thread permissions

    Orange Dot View content of collaboration threads

    Orange Dot Create, rename, move threads

    Orange Dot Delete

    Collaboration permissions

    Orange Dot Add and delete messages

    Orange Dot Add and delete attachment files

    Tasks permissions

    Orange Dot Set and change an owner

    Orange Dot Set and change a due date

    Orange Dot Approve

    Orange Dot Delete

  • Reader

    Folders permissions

    Dark Blue Dot View the contents of shared folders

    Dark Blue Dot Create, rename, move folders and subfolders

    Dark Blue Dot Leaving a folder and subfolder

    Dark Blue Dot Delete folders and subfolders

    Members permissions

    Dark Blue Dot View folder members and their rights

    Dark Blue Dot Invite members to join folders

    Dark Blue Dot Change the access rights of other members

    Dark Blue Dot Remove members from a folder

    Documents permissions

    Dark Blue Dot View a shared document

    Dark Blue Dot Open the document in its software and export

    Dark Blue Dot Add, edit, approve, share by email

    Dark Blue Dot Delete

    Thread permissions

    Dark Blue Dot View content of collaboration threads

    Dark Blue Dot Create, rename, move threads

    Dark Blue Dot Delete

    Collaboration permissions

    Dark Blue Dot Add and delete messages

    Dark Blue Dot Add and delete attachment files

    Tasks permissions

    Dark Blue Dot Set and change an owner

    Dark Blue Dot Set and change a due date

    Dark Blue Dot Approve

    Dark Blue Dot Delete

Data protection and privacy policy

Paragraph: Data security is our priority at SharePlace. In addition to managing permissions and access rights in your collaboration workplace, SharePlace uses an end-to-end encryption system to back up data and files exclusively in France.

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